The board of the AETE recognizes that presenting research at conferences is a vital aspect of a student’s professional, educational and research development. Furthermore, student involvement in our conferences is fundamental to further develop our research community.
To widen access to the Annual Meeting, AETE is delighted to announce the AETE Student Travel Grant. This grant will make a partial financial contribution to student presenters attending our annual international conference, subject to available funds. The number of available grants will be announced on February 15th each year. If awarded, the student will receive the bursary after the conference using electronic money transfer. In order to maximize the number of granted awards, the precise value of the award will depend on the estimated expenses and demonstrated/perceived needs of the recipients, up to a maximum of 250€ per awardee. The award can be used to cover costs associated with travel, hotel and registration for our AETE conference.
The grant is for students wishing to present their work as a first author during one of the lecture/poster sessions at the next AETE conference. It is mandatory that the student is the first author of the abstract. To be eligible, you must:
THE LETTER OF SUPPORT
A letter on official letterhead from your supervisor (or the chair of the department) is mandatory. This letter should contain a statement of the supervisor by declaring you are a bachelor, master or PhD student under his/her supervision. It must also state that the student requires support to attend the conference, and that without award, the student will be unable to attend the meeting. The letter must be in the form of a pdf, and it must be provided to the student to attach to his or her application.
If we receive recommendation letters for multiple students from the same research group, we will reject all submissions from that group.
THE MOTIVATION LETTER
You must write a letter stating why you’re applying for this travel grant. Also, in the letter you must declare that you will write a short text for the July Newsletter and will take part in the Travel Grant oral presentation program during the student lunch at our AETE conference.
This letter has to be signed by you and your supervisor. Provide full names and full affiliation details.
Each application MUST BE APPROPRIATELY SUBMITTED IN PDF FORMAT (ONE FILE ONLY). Incomplete, poorly assembled or late applications will not be considered. Applications should be submitted electronically via email to studentTG@AETE.eu no later than May 1st of the year you are applying for.
THE OUTCOME OF THE EVALUATION PROCESS
Within two weeks after the submission deadline, applicants will be notified that their application meets eligibility requirements and that your submitted file is complete. If it does not, your application will be excluded from further processing.
FINAL ACCEPTANCE OF YOUR APPLICATION
A provisionally accepted application becomes a fully accepted application once the abstract submitted by the student is peer-reviewed and accepted for the AETE conference. The applicant will receive an e-mail (Conftool system) notifying the acceptance or rejection of the abstract by mid-June.
Once all applications are judged to be eligible and abstracts have been accepted, awards will be made by random ballot. The ballot will be filmed and the names of the awardees will be announced on our website.
Awardees will be contacted by email before June 20th of the year you are applying for. Payment of the travel award will be after the AETE conference (September) if awardees fully met all the requirements as listed above.